We are seeking to appoint an enthusiastic and friendly Facilities Assistant on a part-time, permanent basis, to provide morning cover from Monday to Friday in our Edinburgh office.
Reporting to the Facilities Team Manager, the ideal candidate will assist in ensuring that core office facilities and Print/Mail processes are managed efficiently and effectively. The postholder will be required to undertake work assigned from across the business and will have daily interactions with colleagues at all levels.
Working under the direct supervision of the Facilities Team Leader/ Service Team Co-ordinator, the Facilities Assistant will assist in the efficient operation of the day-to-day facilities duties which may include, but is not limited to, the following: Assisting with the everyday facilities and operations within the office, concentrating on Meeting Room Set ups and ensuring all IT equipment in rooms is securely positioned. Working with the Facilities Team Manager for any additional requirements. Also working alongside Print/Mailroom, replenishing stocks within the Printbays and any other necessary works. |
This job description is not exhaustive and the post holder may be required to undertake additional duties from time to time to assist with the smooth running of the Edinburgh management services team. Key tasks/responsibilities include, but are not limited to:
- Co-ordination of Conference Room Set Up
- Storage, replenishment and distribution of supplies, office space issues, furniture repair and replacement, key and lock repair and replacement, and repair and replacement of all non-Information Technology equipment and appliances (i.e. printers, coffee machines, vending machines, refrigerators, microwaves, dishwashers, water coolers etc.) and general repairs and maintenance throughout the office such as Picture Hanging, lightbulb replacement.
- Assists with office moves for new joiners and seat moves.
- Sets up offices/desks for new joiners and visitors, ensuring that correct furnishings, equipment and information stands
Print Room Duties
- Floor Walker to ensure that all Printbays are kept tidy and well stocked- and ensure general office areas are tidy.
- Assist within the Print/Mailroom duties when available
- Undertake any other reasonable duties as required by Line Manager
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Candidate Profile
- An ability to work well under pressure
- Creative approach to problem solving
- A friendly and positive attitude, and an ability to work alongside colleagues from all sections of the business
These duties reflect the situation as of April 2024 and may be subject to reasonable change at a later date.
Further Information
If you would like further information on the role or require accommodations please contact Laurie Donald at laurie.donald@shepwedd.com or call 0131 473 5751.
Equal Opportunities
At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, disabled people and those from lower socio-economic backgrounds.
At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, disabled people and those from lower socio-economic backgrounds.
Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “data controller”. The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.
We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant), your line manager (if appointed), and Human Resources staff members. We may contact any references provided for the purposes of discussing your application, and will ask your permission before doing so.
If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:
- We will use information about your disability status to provide appropriate adjustments to the interview process.
- We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.
Should your application be unsuccessful, the information provided will be deleted within 1 year of a decision not to progress your application.
If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students (available at www.shepwedd.com/careers/working-with-us/privacy-notice)
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