Junior Administration Assistant (Modern Apprentice)

The successful candidate will provide an effective and efficient secretarial and administrative support service to the Private Wealth and Tax team and report to the PA Co-ordinator. The successful candidate will undertake a Modern Apprenticeship in Business Administration. You will work towards the achievement of a nationally recognised Business Administration Diploma (SCQF 6) and will be supported throughout your apprentice journey by a dedicated Assessor. 

The successful candidate will be required to work on-site in our Glasgow Office located on West Regent Street.

This a two-year fixed-term Modern Apprenticeship contract.

Main Duties:

• Copying and scanning of correspondence / documents
• Collation of documents for fee earners as enclosures for letters
• Storing deeds and documents in Store
• Arranging payments on behalf of fee earners, including processing of forms and telephone calls to verify bank account details as well as preparation of file notes
• Maintaining the register of bank account details for charities
• Hand deliveries in the local area
• Assisting with collating information needed for compliance (AML/TRS etc)
• Distributing mail and signed documents
• Assisting fee earners and PAs with any other administrative tasks which they delegate

Candidate Profile 

Essential

• Knowledge of Microsoft packages (Word, Excel and Outlook)                    
• The ability to prioritise and work to deadlines
• A confident self-starter who can work on their own as well as part of a team

Desirable

• Experience in an office environment

HR Contact 

If you would like further information on the role or require accommodations to make your application please contact cameron.thom@shepwedd.com or call 0131 473 5732.

Equal Opportunities 

At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore encourage candidates from different backgrounds to consider opportunities at all levels of the organisation. To foster inclusivity we would encourage you to provide us with a diverse range of candidates and particularly candidates who may be from underrepresented groups including from Black, Asian and minority ethnic backgrounds, people who are LGBT+, people who have a disability, who are neurodivergent or from lower socio-economic backgrounds.

GDPR

Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “data controller”. The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Personnel Data Retention Policy, which will be provided to you at the relevant time.

We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant), your line manager (if appointed), and Human Resources staff members. We may contact any references provided for the purposes of discussing your application, and will ask your permission before doing so.

If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:

• We will use information about your disability status to provide appropriate adjustments to the interview process.
• We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.

Should your application be unsuccessful, the information provided will be deleted within 1 year of a decision not to progress your application.

If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students (available at www.shepwedd.com/careers/working-with-us/privacy-notice)