Accounts Assistant (Accounts Payable)

The Accounts Payable team is responsible for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies to include purchase ledger, general ledger, and client ledgers.
 

You will be expected to be able to undertake all standard accounts payable duties accurately and efficiently, to include;

• Processing a wide variety of invoices using the firm’s accounts payable system. This will include a combination of general ledger firm’s costs as well client related professional expenses and disbursements.

• Processing and arranging payment of all firm’s employee & partner personal expense claims.

• Dealing with the group’s credit card & virtual credit card programmes, including processing transactions and reconciling accounts.

• The creation and upkeep of all vendor records ensuring compliance with the firm’s risk management policies in this area.

• Preparation of the firm’s weekly supplier payment run via BACS.

• The reconciliation of all supplier statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.

• Dealing with the upload of all internal recharges (i.e., copying costs, travel costs etc) to the firm’s practice management system.

• Accurately file all working documentation within various online Cashroom filing locations.

• Attend team meetings and contribute to any group discussions on cashroom procedures and ensuring relevant cashroom process documentation is always kept up to date.

• Provide required support during the completion of the firm’s annual audit cycle.

• To assist with all ad-hoc departmental duties which may arise from time to time. 

*Please note that all duties will be carried out on a rotational basis alongside other members of the Accounts Payable team and full training and support will be provided.
 

Skills/Experience

• Previous experience of working in an accounts payable environment or in a high-volume transactional team in a professional services environment is preferrable 

• Knowledge of the Law Society of Scotland and SRA Solicitors’ Accounts Rules is desirable.

• A working knowledge of the Aderant practice management and the Emburse Enterprise (formerly Chrome River) systems are desirable but not essential.• Enthusiasm, accuracy and a sharp eye for detail will be essential.

• Knowledge and understanding of current HMRC VAT and Anti-Money Laundering regulations would be beneficial.

• Comfortable working as part of a team but also able to perform to your own initiative when required.

• Strong interpersonal skills and comfortable communicating clearly both verbally and in writing.

• Comfortable with the current, and potentially future, remote working requirements.

• You’ll be confident in your own judgement and skills, but also able to know when it’s necessary to call upon the help and expertise of others.

• It is essential that you have strong organisational skills and the ability to work under pressure in a busy and demanding environment to strict timescales will be fundamental.

• You will be proficient with Word, Excel and Outlook.

• We are looking for someone who is flexible and reliable, who has a pro-active “can-do” attitude and a drive to succeed within our wider Cashroom team.

HR Contact 

If you would like further information on the role or require accommodations to make your application please contact cara.harper@shepwedd.com. 

Equal Opportunities 

At Shepherd and Wedderburn we strive to provide a supportive, inclusive and high performance working environment, where everyone feels they belong. Diversity and inclusion is at the heart of our business and we therefore welcome applicants from different backgrounds to all levels of the organisation. To foster inclusivity we particularly encourage applications from those who may be from underrepresented groups, including candidates from Black, Asian and minority ethnic backgrounds, LGBT+ people, people with disabilities or who are neurodivergent and those from lower socio-economic backgrounds.

GDPR

Shepherd and Wedderburn is committed to protecting the privacy and security of your personal information that we collect as a “data controller”. The information provided by you will be processed in accordance with our GDPR Privacy Notice for Applicants and Work Experience Students. If you are successful in obtaining paid employment with us, we will hold your information in accordance with our Privacy Notice and Data Retention Policy for Personnel, which will be provided to you at the relevant time.

We will process the information you provide solely for the purpose of evaluating your application for employment. The information will be disclosed to the interview panel (if relevant), your line manager (if appointed), and Human Resources staff members. We may contact any references provided for the purposes of discussing your application, and will ask your permission before doing so.

If you provide any information deemed to be “special category” information under the General Data Protection Regulation, we may use this as follows:

• We will use information about your disability status to provide appropriate adjustments to the interview process.
• We will use any information provided in our diversity monitoring form about your race, colour, nationality, ethnic or national origin, gender identity, gender expression, social mobility background, religious beliefs, sexual orientation, any disability information, age, and marital/civil partnership status to ensure meaningful equal opportunity monitoring and reporting. Any analysis of this data will be done on an anonymous basis.

Should your application be unsuccessful, the information provided will be deleted within 1 year of a decision not to progress your application.

If you have any further questions about how we process and store your information, or your rights in relation to this, please refer to our GDPR Privacy Notice for Applicants and Work Experience Students (available at www.shepwedd.com/careers/working-with-us/privacy-notice)